Rental Application Form Template (Word)
A free, editable form for prospective tenants to apply for a residential rental property in South Africa.
How to edit this template
- 1Replace everything in orange square brackets with your own details, then delete the brackets — or print the form and complete it by hand.
- 2Landlords: only collect information you actually need to assess the application, in line with POPIA (the Protection of Personal Information Act).
- 3Applicants: attach certified ID copy, latest 3 payslips, 3 months' bank statements, and a reference letter from your current landlord if requested.
- 4A filled-in example is included on the last page — use it as a guide for tone and length, not for copying word-for-word.
Before you submit it
- Confirm the recipient's latest format, document and submission requirements on its official website.
- Replace every example name, date, address and reference number with your own accurate information.
- Remove personal information that the recipient has not asked for, especially when sending the document by email.
- Check whether the final document must be signed, witnessed, commissioned or certified before submission.
Filled-in example
RENTAL APPLICATION FORM Property applied for: Unit 4, Willow Court, 22 Kloof Street, Gardens, Cape Town 1. Applicant Details Full Name: Refilwe Mokgatle ID Number: 9412050234087 Date of Birth: 5 December 1994 Phone Number: 076 234 5566 Email: refilwe.mokgatle@gmail.com Current Address: 8 Long Street, Cape Town, 8001 Number of Occupants: 1 Adult Pets: No 2. Employment & Income Employer Name: Vantage Digital Agency Job Title: Graphic Designer Length of Employment: 2 years 4 months Gross Monthly Income: R28,000 Employer Contact Number: 021 400 5566 3. Current / Previous Landlord Landlord Name: Trevor Adams Landlord Phone Number: 082 991 2233 Monthly Rent Paid: R7,200 Reason for Leaving: Relocating closer to work 4. References Reference 1: Nomsa Dube Relationship: Colleague Phone: 083 112 4455 Reference 2: Johan Kruger Relationship: Friend Phone: 071 665 3321 5. Declaration & Consent I confirm that the information provided above is true and correct. I consent to the Landlord/Agent verifying this information, including conducting a credit and background check in terms of the National Credit Act 34 of 2005, and processing my personal information for the purposes of this application in accordance with the Protection of Personal Information Act 4 of 2013. Signature: _______________________________ Date: 2 September 2026
Guides that explain this process
What South Africa's housing backlog and waiting lists actually measure, why the shortage persists, and how to check your housing application safely.
How to apply for RDP / free government housing in South Africa: who qualifies, how to register, documents, Form C, waiting lists and status checks.
The Expropriation Act 13 of 2024 explained in plain English: when nil compensation applies, your rights as a property owner, the court challenge, and what it means for land reform.